What's New

Date Version Build Headline Release Notes
8 Nov 2005 3.00 35 Occupancy Fix While generating the Area Unit Table, the Occupancy function did not alway correctly take into account the Out of Service dates and historical rates. This has been corrected.
8 Nov 2005 3.00 35 Use Alpha Unit Numbers with Sentinel Gates Previously, the Update Gate File function on the Additional Rental Information form did not allow unit numbers with alpha characters if the selected gate system is Sentinel. This restriction has been removed.
7 Nov 2005 3.00 35 Charge It from First Rents Form A Charge It button has been added to the First Rents form. This simplifies the process of using a credit card while moving a tenant into a new unit. This function is similar to the Charge It button on the Payments form. By default, all items listed on the First Rents form will be included in the amount charged.
7 Nov 2005 3.00 35 Don't Generate Tax if Tax Exempt On the various payment ledgers (First Rents, Payments, and Select Billings), when entering taxable items, SWAMP will now check to see if the corresponding rental is tax exempt. If it is, the tax will not be generated.
7 Nov 2005 3.00 35 Unit Transfer Enhancements The unit transfer feature has been enhanced so that excess payments to the old unit will be applied to the new unit (this includes both rental and tax). Unless the excess amount is exactly equal to a full month's rent of the new unit, this will result in a split payment being generated. There will be one item for the excess payment and another for the balance due to make up a whole month. Also, all items that are generated will have the Receipt box checked so that the whole transaction can be viewed on the receipt.
7 Nov 2005 3.00 35 Set/Reset Receipt Check Boxes On the tenant Payments form, the receipt check boxes can all be set or reset by double-clicking on the 'R' label above the check boxes.
7 Nov 2005 3.00 35 Totals on Current Rentals and Tenants Totals have been added to the Current Rentals and Current Tenants reports.
7 Nov 2005 3.00 35 Paid To Dates for Tax The program was inconsistent on generating a Paid To date for tax items. Now, a Paid To date will be included for all generated Tax items that correspond to recurring charges such as Rentals, but not for non-recurring charges such as Boxes.
7 Nov 2005 3.00 35 New Validation A new validation has been added to the Validation report. The Payments w/ Mismatched Units validation shows tenants who have payments that are linked to a unit that has no assocated rental. This can occur if the user changes the unit number on an existing rental. This would leave the previous payments pointing to a unit that is no longer associated with this tenant. On the payments form, this is distinguished by the Unit Number being blank. On the Payment Validation form, clicking on the Move from Old to New button, will change the unit number on all these payments from the old unit to the new unit. Perhaps the more correct action would be to add back the rental for the previous unit and then individually update these payments so that they point to the correct rental.
7 Nov 2005 3.00 35 Archive Enhancements The Archive feature has been enhanced to check if all payments have been deleted from from a rental, then the rental is also deleted, even if the end date is beyond the archive date.
7 Nov 2005 3.00 35 Summary on Unit Status Report A summary has been added to the end of the Unit Status Report.
7 Nov 2005 3.00 35 All Units vs. Active Units The Unit Status report shows all units, even inactive units. However, other reports and forms limit the units shown and the statistic related to them to just active units.
7 Nov 2005 3.00 35 Out of Service History Fix Under some circumstances the Out of Service History data was not updated correctly when changing the status on a unit. This has been corrected.
7 Nov 2005 3.00 35 Tax Exempt Reports A new set of tax reports have been provided which include a breakdown of taxable items as well as tax exempt payments. These tax exempt payments are further broken down by normal tax exempt and senior citizen (senior citizen is determined by being tax exempt and having a date of birth making the tenant 65 or older). These reports also caculate the incurred tax based on the amount of taxable payments and compares it to the actual tax collected. To use these reports, simply check the Include Tax Exempt box on the Tax and Rent Reports form.
6 Nov 2005 3.00 34 Missing Custom Information Fields In rare cases, the updating of the Custom fields did not complete successfully. To check for this condition, go to the Custom Information form and note whether you can check or uncheck the ""Use Date for Backup File Title"" in the Options section. If not, then the new fields have not been created properly.

To correct this problem, click the Latest Updates button on the Administration form. Double click the Data Version field and a pop-up menu will appear. Enter 12 for the update level and click OK."
24 Sep 2005 3.00 34 Sort Type on Select Billings The Type selection on the Select Billings form has been sorted first by Balance Type (Income then Expense) and then alphabetically by Category name.
24 Sep 2005 3.00 34 Add TotalBilled and TotalPaid to Lease Two additional fields, TotalBilled and TotalPaid, have been added to the Internal Lease, External Lease and Compose Letter features.
16 Sep 2005 3.00 34 Reminders Hang When No Bills To Print When running Print Bills as a reminder, if there are no bills to print, the reminders will hang. This has been fixed.
15 Sep 2005 3.00 34 Global Electronics Gates Updated the methodologies used with Global Electronics gate systems.
10 Aug 2005 3.00 33 Select Billings Enhancements The Select Billings form has been enhanced to change the Unit pull down lists and Tenant pull down lists to match the values selected. For example, if unit 100 is selected, the the Tenant list would only show those tenants that are associated with unit 100. Or if Tenant John Smith is selected, then only the units that are associated with John Smith will be displayed.
10 Aug 2005 3.00 33 Default Amounts Now categories can be defined with default amount values. When entering these categories on the Tenant Payment form, the First Rents form, the Select Billings form, or the Expenses form, the default amount will be automatically entered. Also, if the category is taxable, the tax will be automatically generated and entered into the list.
30 Jul 2005 3.00 33 Archive Database SWAMP will make a copy of your current database. It will then delete all payments for all rentals prior to the specified archive date (provided that they balance), then it will delete all rentals that have a move out date prior to the archive date and that have no payments linked to them, then finally it will delete all tenants that have no rentals linked to them.
30 Jul 2005 3.00 33 Use Date for Backup File Title This new option on the Custom Information form, when checked, will use the current date as the file title of the backup file when backing up the SWAMP data. The file title will be in the form of yyyymmdd.mdb, for example 20061231.mdb. The directory will be determined by the name in the Backup File field. If this value is a complete file specification (directory and file title), then the directory portion will be used as the directory for the new backup file. If this value is a directory name with a '\' at the end, the full directory name will be used; if, however, it is not terminated with a '\', then the last node will be omitted from the directory used with the new backup file.

Examples:
Backup File: Result:
a:\backup\data.mdb a:\backup\20061231.mdb
a:\backup\ a:\backup\20061231.mdb
a:\backup a:\20061231.mdb"
30 Jul 2005 3.00 33 Backup Enhancements Previously, when backing up the data file, a new database file was created and then each table was individually transferred to the new database. This process sometimes would give a false report of a successful backup when in fact part of the backup may have failed. There were also a couple of reports that seemed to indicate that SWAMP was still linked to the newly backed up database even after the backup was complete. A new method is now being used: the current database will be saved as a new database (via the backup data function) using the Microsoft Access compact database command. This seems to be a more direct method of backing up the data and has the added advantage of compacting the database, removing unused areas.

If, for some reason, this method does not work for the user, the old Backup and Restore function can be accessed by double clicking on the Administration title and clicking Yes to the question, ""Show Old Buttons?"""
29 Jul 2005 3.00 33 Reassign All Access Codes In the Access Code section on the Gate Access Setup, there is now a check box that, when checked, will cause ALL access codes to change -- those already assigned as well as blank ones. This function will not normally be used, but when needed, SWAMP will do it with the click of one button, whereas before the user would have to go to every rental and reassign each access code. A warning is displayed when this option is checked to make sure that the user doesn't do this by accident.
29 Jul 2005 3.00 33 DoorKing Gate Interface SWAMP will now interface with DoorKing (DKS) entry gates. This function does not support Telephone Entry Systems, which would not be practical for self storage facilities. The DoorKing system has a few limitations that the SWAMP user should note. Names in the DoorKing database will only store the first 15 characters of the Tenant name as listed in SWAMP (last name first). Therefore some thought should be given to trying to make the names unique within 15 characters. Duplicate names will produce a warning, not an error. On the other hand, duplicate access codes are not allowed and will result in an error. Therefore, every rental must have a unique code. SWAMP will do that for you, however, if you enter a duplicate code by hand, SWAMP will notify you that it is a duplicate and ask you to confirm that you want to use the duplicate. When using DoorKing, you should always decline to use a duplicate code. This means that a tenant who has multiple units will have multiple codes assigned; they need only use one of the codes, however. The first time you transmit data to the DoorKing system, you must use All Tenants, after that you can use Changes as well as All Tenants. There is a new field called DKS Account Name, this field must contain the Account name that you set up in the DoorKing database. Also, make sure that the directory names for the Gate Interface File and Gate Interface Program match the actual directory where you installed the DoorKing software. Finally, DoorKing will not process a data file that has the same Access code listed in it more than once. This can happen in SWAMP if multiple changes have occurred to the same unit between the times you run the gate interface. For example, a tenant may become delinquent and move out within this period. If this happens, you will need to generate All Tenants and run the gate interface.
8 Jul 2005 3.00 33 Activities Form Changes The Activities form has been rearranged by function and grouped so as to make it easier to find what you are looking for. In addition, the Lockout functions that used to be on the Gate Access Setup form have been moved to the Activities form (the Lockout Grace Days value has been moved to the Custom Information form). On the View Lockout Status form a new button called Changes has been added. This will display a report of lockout values that have changed since the last time the Update Lockout Values function was run.
7 Jul 2005 3.00 33 Optimize Occupancy When generating occupancy, SWAMP now uses the first payment date for any unit in a particular building as the starting point for the area table used in the occupancy reports. Previously, it used the opening day value as set by the user on the Buildings form as the starting point. This often resulted in a larger than necessary table including dates for which no data was available.
25 Jun 2005 3.00 33 Receipt Preview Changes Previously, when previewing a receipt, the preview window would open up underneath the Payments form which also held the focus so that no action could be taken on the preview window. Now, when the preview window opens, the Payments form is hidden and control goes to the preview window. When the preview window is closed, the Payments form is made visible again.
10 Jun 2005 3.00 33 Reminders SWAMP now has the ability to schedule reminders. These reminders can be a one-time occurrence or recurring on a daily, weekly, monthly or yearly basis. A reminder can be a simple message or it can have an action, such as backup data, generate rents, print late notices, etc., associated with it. A reminder can be triggered on either the start up of the program or upon exit. Optionally, before any reminders are processed, SWAMP will display the list of reminders and actions that it is about to process. This gives the user the chance to delete or reschedule individual items or cancel all of them.
2 Jun 2005 3.00 33 Occupancy Reports Aid 'Update Occupancy' and 'Regenerate Occupancy' buttons have been added to the Occupancy Reports menu for convenience.
2 Jun 2005 3.00 33 Payment Info Automation SWAMP maintains a table that keeps track of certain data for each rental. This information includes the last billing date, the last due date, the last paid to date, the last date paid, the balance due, etc. In the past this table c, this tabe could get out of date and the user would need to click the Regenerate Payment Info button to update it. Now, any time SWAMP needs to use the data in this table, such as in a report or while generating rents and fees, it will automatically regenerate the table. The user should not need to do this any more.
2 Jun 2005 3.00 33 Generate Rents Changes The Generate Rents function has been simplified. The button has been changed to read Generate Rents/Fees. The form allows the user to generate rents and late fees for one or all tenants.
2 Jun 2005 3.00 33 Customize Late Fees Previously, SWAMP had one method of generating late fees that was invoked by the Late Payments function and four other methods that were on the Custom Late Fees form. These have all been integrated into a single function called Customize Late Fees. The old Late Payments function is now Type 2 within this new integrated form. It has been enhanced in two ways. One, if you are calculating the fee as a percent, you now have the choice of using the current balance due or the monthly rate as the basis. Two, SWAMP will prevent a Late Fee from being generated if one has already been generated within a specified amount of time. The user can choose this amount of time to be within the last month or a specified number of days. Facilities that use anniversary billing that would be generating Late Fees on a frequent, say daily, basis, would probably choose the month option. Those that generate late fees infrequently, such as monthly or weekly, would probably choose the days option. The Customize Late Fees form is available from the Activities form, the Custom Information form and the Generate Rents/Fees form. There is a field on the Customize Late Fees form that indicates which of the 5 methods to use when generating late fees.
2 Jun 2005 3.00 33 Payment Validation Changes The Late Fee information has been removed from the form. A new validation, Payments Missing Dates, has been added. For the features of SWAMP to work correctly, it is very important that every payment have a Billing date and a Due date. In addition, every Rental payment must have a Paid To date. This validation shows all payments that do not meet those standards. When current users update to 3.0, SWAMP will attempt to fill in missing Billing and Due dates. Since payment validation is most closely related to generating rents, this form has been moved from the Reports menu to the Activities menu.
2 Jun 2005 3.00 33 Balance Due " Previously, the balance due for a rental was calculated by determining the difference between the amount paid and the amount billed on items that had been marked mailed. If an item was not marked mailed, it was not considered due and therefore was not included in the balance due. SWAMP now tracks three different balances: Balance Due, Current Balance Due and Mailed Balance Due. Balance Due accounts for everything that has been generated regardless of any other factors such as mailed or due (it sometimes has a heading of 'Billed' on reports). Current Balance Due excludes anything that has a due date in the future (it sometimes has a heading of ""Current"" on reports). Mailed Balance Due uses only those items that have been marked mailed (this is the same as the previous definition of Balance Due and is still used as the Past Balance on billing statements)."
25 May 2005 3.00 33 Compose Letters Using the same functionality as the Internal Lease, SWAMP now provides a general purpose letter composer. This allows the user to define any number of custom letters that have key values embedded in the text. These letters are defined using the using the Compose Letter button on the Letters form. Letters merged with specific rental information can be printed from the Compose Letter form or from the Additional Rental Information form accessed from the Tenant form.
19 May 2005 3.00 33 Paid To Date In First Rents Form Previously, all items entered in the First Rents form had a value in the Paid To field. Since only Rental and Tax should have Paid To date, this default has been removed.
14 May 2005 3.00 33 Move Out Wizard SWAMP now provides a wizard that will automatically handle the steps to correctly move a tenant out of a unit. This wizard can be used multiple times for a single rental. For example, when a tenant first moves out, there may still be a balance due; after some time, it may be determined that this balance will not be collected. The wizard can be used again to write off an amount as a bad debt. See the manual for further details on using this wizard.
14 May 2005 3.00 33 Increase Screen Size All forms have been expanded to 4 3/4" x 8". Users will need to have a minimum screen resolution of 800 x 600 to view the new forms."
14 May 2005 3.00 33 Internal Lease SWAMP now provides a means whereby the user can define a custom lease within SWAMP. The Internal Lease function provides rudimentary editing capabilities where in five fields (two headers, a body, and two footers) the user can enter text, use merge data fields and specify font attributes. This lease will act as a template for each tenant, whose specific data will be merged into the specified fields when the lease button is clicked on the tenant form.
14 May 2005 3.00 33 External Lease SWAMP can now use leases written by other applications, such as Microsoft Word or some other word processor. These leases can take advantage of the mail merge capabilities of these other applications. SWAMP, when the Lease button is clicked on the Tenant form, will export the tenant and rental data to a specified mail merge file and then open the specified lease document in the specified application. When designing the lease document, it is recommended that the user first exports the data file from SWAMP and uses that as the mail merge data source to ensure that the file name and merge field names are correct in the lease document. Also, when defining the file names in SWAMP, the 8.3 file name convention must be used. This means that to reference a file called c:\program files\microsoft office\msword.exe it would be specified as c:\progra~1\micros~1\msword.exe. This can sometimes be confusing when there are multiple folders under program files that begin with the word Microsoft, because then the node may be micros~2 or micros~3, etc.
14 May 2005 3.00 33 New Tenant Button " A New Tenant button has been added to the main menu of SWAMP to make moving a new tenant into the database easier and faster. Note that this opens the Tenant form in an ""Add New"" mode only. Commands that would normally take the user to another tenant record will not work. You will need to use the normal Tenant form for these actions."
14 May 2005 3.00 33 Restore Enhancements On some occasions the Restore Data function could corrupt the current data file. Previously, each table in the database was restored one by one. Now, the whole database is copied as a complete file. It is hoped that this will eliminate the corruption problem that has been reported by some users. Also, the previous data file is saved with an extension of '.mdn' where 'n' is a number (1 through 5). Previously, only the last three were saved, this has been expanded to be the last five data files.
14 May 2005 3.00 33 Transfer Unit Wizard SWAMP now provides a wizard for transferring a tenant out of one unit and into another. It basically does a move out of the first unit and then applies any credit or debit to the second unit. See the manual for a detailed description of this function.
14 May 2005 3.00 33 Latest Updates Simplified The Latest Updates function has been simplified. Previously, the user had to click on a button for each individual update to bring the data file up to the same level as the program file. Now, one button will make all the needed updates to bring the data file up to the same level as the program file.
14 May 2005 3.00 33 Tenant Form Changes View Late Notices has been moved from the payments form to the Tenants form. Unit selection pull down has been added to the payments form. The rental section has been expanded to show up to five rentals at a time (used to be only two at a time). These are sorted first by Move Out date (to force the inactive rentals to the bottom), then by the Move In date. The TMSA button has been changed to Lease to reflect the enhanced lease capabilities. The fields have been changed from sunken style to normal. A few fields have been rearranged. The Payments form has been widened and lengthened to display more data.
14 May 2005 3.00 33 Find Tables Enhancement The Find Tables function has automated all the actions usually associated with linking to a data file. Upon attaching to a data file, SWAMP will now compare the update version of the data file with itself and allow it to be updated to the current version, if older, or warns you, if newer. Next, SWAMP will automatically set the invoice type based on the value in the data file. Then it will regenerate categories and payment info and will ask if you want to regenerate occupancy.
4 Mar 2005 2.11 32 Deposit Summary Reports Two new Deposit Summary reports have been added to the Activities form, Deposit Summary - Category and Deposit Summary - Tenant. These reports provide summary reports that are subtotaled by Categories and Tenants respectively.
4 Mar 2005 2.11 32 Allow Cents in New Rates Previously, on the Update Unit Rates form, the New Rate value could only be in dollar increments. Now, it will accept cents as well.
4 Mar 2005 2.11 32 More Payment Validations A new validation, Payments Missing Units, has been added to the Payment Validation report. Also, buttons have been added to automatically perform the most like action for each validation. Most of these will delete the incomplete information. In the case of the new validation, Payments Missing Units, it will attempt to fix them by searching for another unit that may be assigned to this rental and update the incorrect payments accordingly.
14 Nov 2004 2.11 31 Check for Late Exempt in Custom Late Fee While generating custom late fees, the program will now check the Late Exempt setting on the rental. If it is true, the late fee will not be assessed. A summary message is displayed after generating custom late fees indicating how many late fees were generated as well as how many were skipped due to exemption.
14 Nov 2004 2.11 31 FIx Type 4 Custom Late Fee Previously, when generating Type 4 custom late fees, all items that had been marked mailed were counted in the balance due, even if the due date for the item was in the future. This has been corrected, now only past due items are counted.
19 May 2004 2.11 31 Past Tenants in Custom Mail Merge Previously, if a tenant had any current rentals, he was considered a current tenant and all rentals past and present would be included when outputting data to a file. Also, a tenant that had a current rental would not show up in the Past Tenant list even if he had past rentals.

Now, any tenant that has past rentals will show up in the Past Tenant list, regardless if he is also a current tenant. In addition, when outputting data to a file, the Current|Past|All setting will be checked and only the corresponding rentals will be outputted."
12 Sep 2003 2.11 30 Do Not Prorate First Payment For those users that have all payments due on the same day, comes an additional option of ""Do Not Prorate First Payment"". Normally, when the option ""Start all Rentals on the Same Day"" is selected, the first rent will be prorated from the move-in date to the selected day. Now, you may exempt the first payment from this prorating by selecting ""Do Not Prorate First Payment"". This option is located on the redesigned Custom Information form in the Option section under the ""Start all Rentals on the Same Day"" option. If ""Do Not Prorate First Payment"" is checked then the ""rents"" form opened by the ""1st"" button will generate a full billing when opened and if you click on ""Add Another Payment"", a prorated amount will be entered for the following month. If 'Start all Rentals on the Same Day' is selected and the first payment is not exempted, then it will prorate the first month as before. Whenever generating a prorated amount it will always be for a period of less than one month regardless of what is entered in the ""Period"" field."
12 Sep 2003 2.11 30 Prorate All Rents when 'Same Day' selected While generating rents and the ""Start all Rentals on the Same Day"" is set on the Custom Information form, SWAMP will now attempt to set any and all rentals to the date specified in the ""Which Day"" field. If ""Do Not Prorate First Payment"" is set, then rentals that have due dates that match the move-in date will not be prorated. Other than that exception, if, for whatever reason (over payment, split transaction, manual change, etc.) the last ""Paid To"" date is any thing other than the ""Same Day"" date, the next time rents are generated, a prorated rental will be generated. If the period is greater than 1, then the prorated period will also be greater than 1. The algorithm works like this: it generates the standard amount for the standard period. If the day of the ""Paid To"" date doesn't match the ""Which Day"" value, then the day portion of the ""Paid To"" date is changed to the ""Which Day"" value. For example, if the ""Which Day"" is ""15"" and the ""Paid To"" date is 3 Nov 2003, it will be changed to 15 Nov 2003. The standard amount is then multiplied by the proration factor. The proration factor is calculated by dividing the number of days in the new period by the number of days in the standard period. Even when 'Same Day' is selected, some users may want to bill some tenants on an anniversary basis. This can be accomplished by clicking the box next to ""Don't prorate,"" which will exempt that specific unit from the proration feature. This option is found on the form opened by the ""More"" button on the rental subform of the tenant form."
12 Sep 2003 2.11 30 Dates When Adding Another Payment In the past, when using the ""Add Another Payment"" on the ""Rents"" form opened by the ""1st"" button on the Tenant form, the added payment always had a Billed date and a Paid date that matched the Due date. This does not make sense when the payment is for a period in the future. Now, when clicking on ""Add Another Payment"" if the Due Date is in the past, then the Billed date and Paid date will match the Due date, as before, but if it's in the future then the Billed Date and Paid Date will have today's date."
12 Sep 2003 2.11 30 1st Rents Form Enhanced The ""Rents"" form opened by the ""1st"" button on the Tenant form has been redesigned to be fully functional and more similar to the ""Rents"" form opened by clicking ""Payments"" on the Tenant form. The changes include: 1) the form has been expanded to add 'D' and 'M' boxes. 2) 'P' is now open for editing. Changing 'P' will affect $Paid and Paid fields. 3) Changing $Paid amount now allows for split transactions. 4) Preview and Print Receipt buttons are now available. (All payments entered on this form are automatically included in the Receipt.)"
11 Sep 2003 2.11 30 Automatically Set Receipt When Paid The rents form opened by clicking the ""Payments"" button on the Tenant form has been enhanced so that marking a payment 'P'aid will also now automatically set the 'R'eceipt check box."
10 Sep 2003 2.11 30 Multiple Billings for future End Date Fixed problem in Generating Rents from the Activities window where, if an End Date had been entered with some future date, all rents would be generated through that date regardless of the date specified on the Generate Rents form. Now, only those rentals that fall within the specified range will be generated.
1 Aug 2003 2.11 30 Select Notices A new function, ""Select Notices"", has been added to the Activities form. This function allows the user to select and sort late notices that have been created (using the ""Late Notices"" function) for tenants who are late in paying rents. The ""Select Notices"" form allows the user to select the notices based on the tenant's name, the unit number, the type of notice created, or by date. Leaving those selections blank, selects all tenant late notices - limited only by the selection under ""Mailed."" The list created may then be sorted by tenant name, by unit number, by date or by how many days late triggers the creation of the notice. A printer icon is provided to create a report, which may be printed. Late Notices may be deleted using this form by highlighting the record selector (the gray box on the far left of each line) of the target Late Notices and then pressing the delete button on the keyboard."
31 Jul 2003 2.11 30 Fix Airplane on Tenant Form The tenant form provides the ability to chose from Active, Inactive or All tenants. When selecting a tenant from the Airplane button, all tenants were always included in the select list. This allowed user to select a tenant that was not available to be displayed. The select list on the Airplane form now matches the available tenant list.
31 Jul 2003 2.11 30 Fix Type Three Custom Late Fees When using Type Three Custom Late Fees, the fourth item was being activated by the first Use check box. This has been corrected so the fourth item is now activated by the fourth Use check box.
31 Jul 2003 2.11 30 Use Unit Status in Available Unit Report The Available Unit report now only includes Active Units. Defunct, Facility Use and Out of Service Units are not included in the report.
31 Jul 2003 2.11 30 Save Custom Late Fees Previously, any settings defined on the Custom Late Fees form were lost when the SWAMP program was updated. Now, after this version, these settings will be retained.
31 Jul 2003 2.11 30 Last Paid To Date is Null (Blank) If a tenant has no recorded payments, then there is no Last Paid To Date. This causes problems with some actions such as generating occupancy and late notices. Now, if there is no Last Paid To Date, SWAMP will use the Move In date instead.
31 Jul 2003 2.11 30 Handle Forced Credit Card Transactions PC Charge has an option to require duplicate transactions to be forced. A forced transaction is one where the credit card number is preceded with the letter 'F'. When using the Charge It function on the Tenant Payments form, the user needs to enter the 'F' as part of the credit number. When using the Credit Card Charges form from the Activities form, the user only needs to click the Force check box to force the transaction. SWAMP will now consider a credit card number preceded with an 'F'' as a valid number and forward the transaction on to PC Charge.
31 Jul 2003 2.11 30 Swipe Credit Card Information for Rental When setting up a rental for automatic credit card billing, SWAMP users can now swipe the card and have the information read in directly from the credit card.
31 Jul 2003 2.11 30 Mark Credit Card Payments as Paid When using Charge It function on the Tenant Payments form, if the amount charged matches the total balance due for the tenant, then each unpaid entry will be marked Paid, Deposited and the Num field will have the value 'CC' followed by the PC Charge sequence number. If the amounts are different, then it is left to the user to mark the appropriate items paid and deposited and to enter a desired value in the Num field.
31 Jul 2003 2.11 30 Print Credit Card Receipts SWAMP now allows the user to define the number of credit card receipts to be printed from transactions passed to PC Charge. The number of receipts are defined on the Credit Card Setup form. When transactions are processed to PC Charge, PC Charge will print the receipts.
31 Jul 2003 2.11 30 Handle Embedded Blanks in Am Ex Cards When swiping American Express cards using a credit card reader, the credit card number contained two embedded blanks. This caused the program to reject the card with an invalid number. The user would need to manually delete these blanks on the form before processing the transaction. Now SWAMP will automatically delete the blanks.
17 Feb 2003 2.10 29 Split Payments Use $0.00 In Paid Field Previously, when splitting payments, the new payment item could have a blank in the $ Paid field instead of $0.00. This has been corrected.
16 Feb 2003 2.10 29 Require Tenant Before Entering Unit A new check has been added to ensure that a Tenant has been entered before allowing the user to assign a unit.
16 Feb 2003 2.10 29 Change Card Reports to Use 5x8 Cards The paper size has been changed to 5x8 Card for the Card reports, Card and Blank Card (on the Tenant form) and Blank Tenant Card (on the Reports form). Previously they were defined on 8.5 x 11 sheets but only used an area measuring 5x8. They have 1/4 inch margins and print landscape.
16 Feb 2003 2.10 29 Fix Improper Use of Categories The Receipt of Credit Card Charge report was linked to the wrong category information causing an empty report to be generated. This has been corrected. In addition, the Lease Payments section on the TMSA lease form and report were also linked to the wrong category information, causing this section not be displayed or printed. These have been corrected. Finally, one the Payments section of the Event Summary form and report, the category ID number rather than the category name was being displayed. This has also been fixed.
6 Feb 2003 2.10 29 Fix Tenant Update for Sentinel Gate Previously, when Sentinel was the selected gate interface, an error would occur on the Tenant form when updating the End date or on the Additional Rental Information form when clicking the Update Gate File button. This problem has been corrected.
23 Jan 2003 2.10 29 Fix Invoice Labels When the Skip Used Labels feature was introduced in build 27, the sorting of the labels was inadvertantly changed to be by first name rather than by last name. Also, the name printed last name first. Both of these problems have been corrected.
20 Jan 2003 2.10 29 Fix Regenerate Occupancy Previously, the Occupancy table would be incorrectly generated every other time the Regenerate Occupancy button was clicked. This usually resulted in an empty table. Clicking it again would give correct results. Now, clicking the button will give correct results every time.
14 Jan 2003 2.10 29 New Pictures More of the pictures on the forms have been changed to follow the frog motif of SWAMP.
14 Jan 2003 2.10 29 SWAMP YYYY Name The name on the main menu now says SWAMP followed by the year this version was released.
14 Jan 2003 2.10 29 Credit Card Company Pulldown List On the Credit Card Configuration form, the field for the Credit Card company has been changed to a pull-down list prefilled with the names of the supported credit card processing companies.
8 Jan 2003 2.10 29 Handle More Units on Postcard Previously, when using Postcard style invoices, up to 6 unit lines could be displayed. Any more than this would result in an error after clicking on the Print Bills button. Now, more units can be included on the postcard. No error will result, but more than 8 units will start to push data bellow the print area on the postcard.
7 Jan 2003 2.10 29 Make Units Active by Default Previously, when adding a new unit, the Status field was initially blank, which is not a valid status. Now, by default, new units will initially have a Satus of 'Active'.
7 Dec 2002 2.10 28 WinSen RSCM (Remote) Gate Interface SWAMP has been updated to interface with WinSen RSCM.
7 Dec 2002 2.10 28 Updated Reports The Available Units report has been updated to include a column showing what the prorated rental amount would be if the unit were rented today. Also the margins were adjusted on the Payment Receipt and the Proration Table report. The Late Tenants report is now sorted by days late to match the form.
29 Nov 2002 2.10 28 Income Statement A new report, Income Statement, is now available by selecting "Statement" on the Income Reports selection menu. This report provides an analysis of income categories for a specified date range. It groups the categories by items due in the period, items that were due prior to the period but paid in the period, items that are due after the period but paid in the period, items that are still unpaid, and items due in the period that were paid prior to the period. In addition, a Print button has been added to Income Reports selection form.
14 Nov 2002 2.10 28 Fix Billing Amount on Rents of Larger Periods Previously, when the rental period is greater than 1 and the program is generating multiple payments, each subsequent payment amount was the previous amount times the period. This problem has been corrected.
13 Nov 2002 2.10 28 Fix Selected Billings Report When the Select Billings form was enhanced to allow the user to specify which date to select, the corresponding Selected Billings Report was not similarly updated. It still unconditionally used the Billing date. The Selected Billings Report has been enhanced to now accurately reflect the date selected on the form. It was also enhanced to handle the Unmatched option under Paid. It has also been sorted by Tenant, then Unit, then Due Date and page numbers have been added.
24 Oct 2002 2.10 27 Unit Notes A note field has been added to the Units form.
24 Oct 2002 2.10 27 Unit Service History SWAMP now allows the user to track dates that a unit is out of service. Changiing the Unit's status between an activie and inactive state will automatically update the out of service table. Out of service time will not be counted when producing occupancy reports.
24 Oct 2002 2.10 27 Unit Rate History SWAMP now allow the user to track rate history for units. Changing the rate on the unit will automatically update the rate history table for the unit. Historical rates will be reflected in the Economic Occupancy reports.
24 Oct 2002 2.10 27 Duplicate Units To assist in setting up your unit definitions, SWAMP now has the ability to duplicate an existing unit definition. Simply click on the Duplicate Unit button at the bottom of the Units form and a new unit will be created using all the same information of the displayed unit. Change the unit number of the new unit from 'NEWUNIT' to your unit number.
22 Oct 2002 2.10 27 Blue Moon Enhancements SWAMP now takes advantage of the additional information that the Blue Moon Forms Software will accept for the TMSA lease. This additional information allows SWAMP to provide most of the information found on the 'Calculation of Initial Payment' tab in Blue Moon. These figures should be reviewed and corrected as needed before printing the lease. The 'Security Deposit' field on the Additional Rental Information has been deleted. This amount will now be calculated for you using the payments associated with categories of kind 'Refundable'.
19 Oct 2002 2.10 27 Credit Card Payments Quayle Computer Concepts has partnered with Payment Processing, Inc. and Go Software to provide you with a credit card capability with the value and service you have come to expect. With this solution, SWAMP has the capability of accepting credit card payments. These can be both non-recurring and recurring. Once a rental is set up with credit card information, monthly credit billing will be automatic. There is a report showing when credit cards are about to expire.
19 Oct 2002 2.10 27 View Rental Status Information A new button, "View Status", has been added to the Tenants form. When clicked, a popup form appears displaying unit and billing information about each rental associated with the tenant. Use the veritical scrollbar to view multiple rentals.
9 Oct 2002 2.10 27 Add Frog to Main Menu The main menu has been reformatted to accommodate the addition of the trademark frog.
9 Oct 2002 2.10 27 Set Popup Forms When one form is maximized, all forms are maximized, unless the form is set to be a popup form. The smaller popup type forms have been set to function as popup forms, allowing the user to run SWAMP with maximized forms but still have the popup forms remain small.
9 Oct 2002